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Disability Services
Documentation Guidelines

 

A student must satisfy the definition of a disability as established by the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. Section 504 defines a disability as a condition which substantially limits one or more major life activities such as learning, walking, seeing, hearing, breathing, caring for oneself, and working. To be eligible for accommodations, a student must provide appropriate documentation of each disability that demonstrates an accompanying substantial limitation to one or more major life activities.

 
Attention Deficit/Hyperactive DisorderSpecific Learning Disabilities
Hearing Impairments and Deafness
Speech Impairments
Medical Conditions and Physical ImpairmentsVisual Impairments and Blindness
Psychiatric Disabilities  

 

Documentation must be in the form of a psychological report.

The diagnostician must address all of the following six criteria in diagnosing AD/HD.
  1. Evidence that anxiety disorders, disorders of depression, mood disorder, schizophrenia, borderline personality disorder, disassociative disorder, or substance-related disorders are not the primary disability and are not the primary cause of AD/HD.
  2. Standardized assessment measures are utilized in the diagnosis of AD/HD; i.e., T.O.V.A., Continuous Performance Test, neuro-psychological evaluation.
  3. Reported history of AD/HD symptoms by the age of seven, corroborated by another independent source.
  4. Corroboration of current AD/HD symptoms across multiple settings by one or more adults with knowledge of the client’s functioning.
  5. Documentation on two rating scales of AD/HD behaviors/symptoms that have appropriate age norms (i.e., rating scales for childhood and adult behavior.
  6. Evidence of interference of AD/HD with appropriate academic or social functioning.

Also...

  • If diagnosis is associated with a learning disability, this should be identified, and a current, appropriate psycho-educational evaluation should be attached.
  • The type of AD/HD needs to be diagnosed per the DSM-IV Diagnostic Code.
  • Level of severity of AD/HD needs to be addressed; i.e., mild, moderate, severe.
  • Symptoms meeting diagnosis must be addressed.
  • Functional limitations must be addressed.
  • Medication (dosage and side effects) and other treatments should be included.
  • Summaries of questionnaires, measures, or other clinical data should be included.
 
 

 


  • Medical Diagnosis should be done by an audiologist or an appropriate medical physician.
 

 


  • Documentation must be in the form of either a medical report or physician’s letter.
  • Medical diagnosis must be made by an appropriate physician qualified to make the diagnosis.
 
 


  • Documentation must be in the form of a psychological report, a neuro-psychological report, or a psychiatric evaluation.
  • Diagnosis should be made by a clinical psychologist or psychiatrist.
  • There must be a specific diagnosis which is consistent with the diagnostic criteria found in the American Psychiatric Association: Diagnostic and Statistical Manual of Mental Disorders, 4th edition.
  • Report must include information as to whether or not the student may be a danger to himself or others.
 
 



  • Documentation must be in the form of a psychological report

  • Professionals conducting the assessment must be qualified to do so, and it is essential that they have experience in working with the adult population.

  • Licensure/Certificate information, area of specialization, and employment in which province or states should be included.

  • The specific diagnosis of the disability must be clearly stated and explained (not vague, nonspecific,or inconclusive).

  • Current symptoms meeting diagnosis must be addressed.

  • The diagnostic report must specify the degree of current functional loss and/or the functional limitations of the disability.

  • The diagnostic report must include anticipated effects of the functional limitations within the academic setting.

  • The diagnostic report must include suggested recommendation(s) of accommodation(s) or auxiliary aid(s) for the student, including information about the conditions under which they might be used.

  • If medications are taken, these should be listed as well as their potential side effects.
 
 
  



  • Documentation must be in the form of a report or physician’s letter.
  • Diagnosis should be done by a speech pathologist or an appropriate medical physician.
 


  • Documentation must be in the form of a report or physician’s letter.
  • Diagnosis should be done by an ophthalmologist or an appropriate medical physician.
 
 


DOCTOR’S PRESCRIPTION

PAD NOTES

WILL NOT BE ACCEPTED!!!



 

This page was last modified on Mon, Apr 12, 2010