2025 - 2026 Professional Development and Planning Committee (PDPC) Operating Guidelines

Only completed proposals with appropriate documentation attached (received by the deadline date) will be forwarded to the PDPC members for review. Please note that the PDPC serves as a recommending body.
PDPC approval meetings are held depending on the availability of funds. The PDPC is a recommended body. SPD travel proposals must be submitted, reviewed and approved prior to the ocurrence of the travel. SPD funds cannot be used to reimburse anyone for travel that is not pre-approved by their supervisors, the PDPC, and the Vice President of Talent & Culture. SPD travel proposals that are approved must adhere to the college's travel and traveling expenses policy (6Hx2-6.21) and procedure (A6Hx2-6.21)

PART 1: Eligibility

• Only Faculty, Professional Technical Staff, or Administrators that are full-time may apply.
• Grant-funded employees may apply if their grant doesn't already provide PD funding
• A completed and approved SPD proposal form is required, including supporting documents.

To maximize opportunities across the College, SPD funding will support up to two representatives per department for each conference.

Presenters Have Two Options:

• Option 1: Submit an official presentation acceptance letter/email.
• Option 2: If not yet accepted, submit a proposal or abstract. Funding will be capped at $1,000 until acceptance is confirmed.

PART 2: Funding Priorities & Award Amounts

Award maximums: $1,500 for presenters; $1,000 for attendees.

Job-related certifications, training, or PD deemed essential by the college are also prioritized.

Proposals must justify the requested amount. No guaranteed allocation per employee.

If costs exceed award limits:

Applicants must provide documentation on how overages will be funded (e.g., department or personal commitment).

PART 3: Additional Conditions & New Requirements

Proposals must:

• Align with the College's strategic priorities.
• Comply with Florida legislation HB7.
• Follow the College's travel policy and procedure.
• Include a plan to share key learnings with the department or college community. Sharing outcomes is now mandatory (e.g., at department/pathway meetings or PD Day).
• Rubric

PART 4: Application Process

• Submit proposals through Workday Spend Authorization wind overage statements if applicable.
• Attach a 1-3 page program overview. Do not submit full program booklets.
• Supervisor approval is required.
• Late proposals will not be reviewed.
• Incomplete applications will be returned to the sender.

PART 5: What SPD funds DO NOT Cover

• Printing services
• Supplies
• Banquets
• Hospitality expenses
• Memberships
• Miscellaneous incidentals i.e. travel or flight insurance, cash gratuities, rooms services, alcohol

PART 6: Before You Travel

• Apply for a BC Travel Card (optional)
• Submit a spend authorization in Workday for all expenses
• Submit expense reports for items purchased before travel (airfare, conference registration, etc) within 10 business days of each charge.
• For June 1, 2026-Sept 30, 2026 travel, submit expense reports by early June.
• Request professional time off in Workday.

PART 7: After You Attend

• Submit all receipts, in Workday via expense report.
• Close all requests within the same fiscal year.
• Complete the online evaluation within 10 business days. All participants must share key insights gained from the PD experience through department meetings, pathway convenings, or college-wide events.

Questions or Concerns? Please Email spdtravel@broward.edu