Digital accessibility requirements issued by the U.S. Department of Justice under Title II of the Americans with Disabilities Act are now in effect and apply to all public colleges and universities. These requirements obligate the College to ensure that digital programs, services, and activities are accessible, including instructional, administrative, and public facing content.

As part of compliance, it is important to clearly understand what is expected of employees, how accessibility responsibilities apply to both new and existing content, and how this work is to be carried out on an ongoing basis.

What This Means for All Employees

Any employee who creates, posts, shares, or maintains digital content as part of their role is responsible for ensuring that content is accessible. This includes (but is not limited to):

  • Course materials and instructional content
  • Flyers and other promotional materials shared through digital platforms, including email, websites, and electronic distribution
  • Department websites and webpages
  • Documents, forms, and PDFs
  • Presentations and training materials
  • Videos, audio recordings, and virtual events

Accessibility should be addressed whenever content is created, updated, or reviewed, and progress toward accessibility should continue over time for existing materials.

Why This Matters Now

Digital accessibility requirements are now in effect, and continued, good‑faith progress toward accessibility is essential to meeting the College’s legal obligations. As a reminder, this applies to both new digital content and existing materials as part of ongoing responsibilities.

Thank you for your continued focus on this work and for your efforts to support access across the Broward College community.

Responsibilities for Existing Digital Content

In addition to creating accessible new content, all employees are responsible for ensuring that existing digital content within their area of responsibility is remediated for accessibility.

As the College continues its progress toward compliance:

  • Priority support is being directed toward content that is essential for current instruction, services, and access, including materials actively used by students, employees, and the public. This prioritization reflects where assistance can be most immediately applied.
  • Employees remain responsible for addressing additional or legacy digital content within their area, with remediation expected to continue over time as part of ongoing responsibilities.

Employees should actively identify accessibility barriers in existing content and work toward remediation, seeking support as needed rather than delaying action.

Employee Responsibilities (By Role)

All Employees Who Create or Maintain Digital Content

  • Use accessibility features built into instructional and workplace tools when creating new content, such as:
    • Heading styles in Word and D2L pages
    • Captions or transcripts for newly created video and audio
    • Alternative text for images added to documents, slides, flyers, or webpages
    • Built‑in accessibility checkers in Microsoft 365, D2L, and Ally

Faculty and Instructional Staff

  • Ensure that course content provided to students is accessible at the point of use.
  • Continue working toward remediation of existing course materials, prioritizing content currently in use.
  • Seek assistance when content is complex or difficult to remediate independently.

Staff and Administrators

  • Ensure that digital materials used for communication, training, services, and outreach are accessible.
  • Continue remediation of existing digital materials within their units as part of ongoing operations.
  • Seek assistance when needed to support progress.

What Employees Are Not Expected to Do Alone

  • Employees are not expected to be accessibility experts.
  • Employees are not expected to independently remediate complex or high‑volume content.
  • Accessibility work should be approached progressively and sustainably, focusing first on essential content while continuing remediation of other materials over time.

Responsibility for making progress remains with the content owner.

Institutional Support and Resources

Accessibility guidance, tools, and assistance are available through the College’s accessibility resources: